- Jubail
Senior Specialist - Contracts
Jobs Description
Strategize and execute Pre-Award and Post-Award activities for services agreements for the Company achieving its targets of cost, quality, time and long-term strategic relationships with contractors
• 10 years of experience in Contracts
• EPC, Lump Sum, Framework, Facilities Agreements, Construction Phase, Operational Phase, Maintenance Contracts, Human Resource Contracts, Supporting Works Contracts
Education Qualification
• Bachelor’s degree is preferred, in Supply Chain Management, B.E, or B.Tech. Business Administration will also be acceptable.
• Degree requirements can be made flexible if candidate has extensive experience (i.e. above 15 years)
Required Skills and Abilities
• Contracting Strategy and Risk Mitigation
• Bidding and Commercial Bid Evaluation
• Compliance and Governance
• Negotiations
• Drafting and Reporting
• MS Word, Excel and PowerPoint
Primary Responsibilities
Strategical
• Devise bidding strategy especially for high value services contracts to achieve Company targets.
• Perform market intelligence to select best contractors.
• Establish long-term business relationships with contractors to enhance Company’s strategical positioning.
• Execute risk assessment & mitigation to remove/limit Company’s exposure from unwanted commercial and legal liabilities.
• Implement (wherever possible) techno-commercial award criteria to get the best value for Company.
• Implement industry best practices to improve Company existing procedures.
Governance
• Ensure fairness and transparency in biddings to comply with Company code of ethics and business conduct.
• Align with end user the technical bid evaluation criteria to get same information/documentation from all bidders.
• Secure endorsement from management and end user on commercial bid evaluation criteria to ensure transparency.
• Comply with DOA guidelines to secure required approvals.
• Comply with Company policies and procedures for standardization, risk mitigation and legal protection.
• Pass the same information and give the same opportunity to all bidders to ensure fairness.
• Inform the concerned about any conflict-of-interest situation to avoid any disciplinary action.
Operational
• Review of ITB package with end user to ensure completeness and clarity of scope, pricing & contract structure and timeline.
• Execute competitive bidding to get the best price and quality.
• Perform detailed commercial bid evaluations and negotiate (prices, terms and conditions) with bidders to calculate TCO.
• Prepare contract award document/dossier to present to management seeking their endorsement.
• Ensure precise record keeping for traceability and audit compliance.
• Prepare and keep updated the different control sheets to have the latest information/data for efficient management.
• Manage post-award matters with contractors (i.e. variations, disputes, payments, etc.) for effective solutions.
• Maintain contractor database for upcoming contracts.
• Perform contractor pre-qualification and registration.
Budget & Reporting
• Establish data base of prices from bidders as a reference for internal/future estimates and budgeting.
• Prepare weekly & monthly reports of the department to update all other departments.
• Participate in all weekly and monthly meetings to update and discuss ongoing and upcoming contracts.
People & Talent
• Advise the end users and management on contractual matters to identify and mitigate risks.
• Educate the colleagues on contractual issues to enhance their understanding/knowledge for better results on common goals.
• Guide and supervise the trainees and new employees in the department to ensure knowledge transfer, performance improvement and department development.
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